Tips for Organizing Affordable Event Lighting


Event lighting can make or break the event. It sets the tone and creates an atmosphere that either welcomes guests and encourages them to participate or makes them feel uncomfortable and out of place. There’s no doubt that lighting is an important aspect of any event. However, setting up the perfect lighting for any indoor or outdoor gathering can be expensive.

If you’re on a budget, finding affordable lighting to create the desired effect can be challenging. This blog post will discuss some cost-effective tips for planning event lighting.

1. Think About the Purpose of the Lighting

The first step in planning affordable event lighting is to think about the purpose of the lighting. What do you want the lighting to achieve? Do you want it to set a certain mood or atmosphere? Do you want it to highlight specific areas of the event space? Once you know what you want the lighting to do, you can start planning how to achieve it.

For instance:

  • If you want the lighting to set a romantic mood, consider using string lights or candles.
  • If you want the lighting to highlight specific areas, such as a dance floor or stage, consider using spotlights or uplights.
  • If you want the lighting to create an energetic atmosphere, consider using disco lights or strobe lights.

Knowing the purpose of the lighting will help you determine what type of lighting to use, how much you need to spend, and how to set it up. By understanding the purpose of the lighting, you will be able to determine if you need to hire additional help to ensure the required setup. When you contract others to help you with an event, you need to be aware of the injury risks and consider hiring an injury attorney to protect yourself and your staff. Injuries can also occur due to incorrect setup of the equipment, and it is beneficial to have a knowledgeable person in charge. Being prepared for unfortunate events is an important part of organizing affordable event lighting.

2. Consider the Size of the Space

The next step is to consider the size of the space you’re working with. This will help you determine how much lighting you need and where to place it. For instance, you may only need a few spotlights, uplights, or designer floor lamps for a small indoor space to add some interest and light up the room.

However, for a large outdoor space, you may need to invest in some industrial-sized flood lights or string lights to ensure that the entire area is well-lit. Keep the space size in mind when planning your event lighting so that you don’t spend more money than you need to.

3. Choose Appropriate Light Fixtures

Not all light fixtures are created equal. Some are more expensive than others, and some are better suited for certain purposes. When choosing light fixtures for your event, it’s important to consider both the cost and the function of the fixture. Whether you’re planning a birthday event or family reunion celebration, many affordable fixture options are available to suit your needs.

Keep these tips in mind:

  • If using artificial light, opt for LED lights instead of traditional incandescent bulbs. They use less energy and generate less heat, making them ideal for events where cost and safety are a concern.
  • Hang lights from the ceiling whenever possible, as this will create a more even distribution of light and help to avoid shadows.
  • Group lights together to create focal points and add visual interest.
  • Use different colors and shades of light to create different moods and atmospheres.

4. Use Natural Light Whenever Possible

In addition to artificial light, you can also use natural light to illuminate an event space. If the event is taking place during the day or in a well-lit room, take advantage of the natural light by turning off the lights or dimming them as much as possible. This will help to save money on your lighting costs and create a more natural and inviting atmosphere.

When using natural light in indoor spaces, keep these tips in mind:

  • Use curtains or blinds to control the amount of light in the room.
  • Position furniture and decor in a way that makes use of the natural light.
  • Avoid using harsh fluorescent lights, as they can be harsh on the eyes and make it difficult to see.

5. Save Money by Using DIY Solutions Whenever Possible

Home with Lights

There are many ways to save money on event lighting by doing it yourself. For instance, you can use items you already have around the house, such as lamps, vases, and even Christmas lights and decorations. You can also make your own light fixtures using inexpensive materials from your local hardware store. If you’re feeling creative, you can find DIY lighting tutorials available online to help you create unique and stylish fixtures for your next event.

Here are some ideas for different types of events:

For a birthday party:

  • Use string lights or fairy lights to decorate the space.
  • Hang lanterns from the ceiling or in windows.
  • Fill vases with LED lights and place them around the room.
  • Use Christmas lights to create a festive atmosphere.

For a more formal event:

  • Rent or purchase some outdoor floodlights to light up the entrance.
  • Hang pendant lights in the main event space.
  • Use floor lamps or table lamps to create a warm and inviting atmosphere.

For a wedding:

  • String lights around the venue or in trees for an outdoor reception.
  • Hang lanterns from the ceiling or in windows.
  • Use candles to create a romantic ambiance.
  • Fill vases with LED lights and place them around the room.

Use Creative Lighting to Transform Your Event

By following these tips, you can easily create an affordable and stylish event lighting plan that will suit your needs. You can transform any space into a beautiful, inviting setting with little planning and creativity. So, don’t be afraid to get creative with your event lighting.

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Lisa Ehrman
Lisa Ehrman
Lisa has been blogging since 2013, and loves sharing resources and ideas for living a simple life. To get free printables, bonus words, and more - sign up for the newsletter.

About Lisa Ehrman

Lisa has been blogging since 2013, and loves sharing resources and ideas for living a simple life. To get free printables, bonus words, and more - sign up for the newsletter.
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One Response to Tips for Organizing Affordable Event Lighting

  1. Bea LaRocca says:

    Thank you for sharing these tips, they will come in handy with the holiday season fast approaching

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